Village Hall Hiring Terms and Prices

    Hall Address

    Hall Lane, Blundeston, NR32 5BL


    Meeting Charges


    Children's Parties

    Parishioners                                                                   £40.00

    Non Parishioners                                                           £50.00



    Parties Evening

    Please contact the Clerk



    Scouts                                                                            £35.00

    Scouts Bingo                                                                  £28.00

    WI                                                                                   £25.00

    Art Classes                                                                     £21.50

    Sunshine Club                                                                £15.50

    Yoga                                                                               £28.00



    For any type of function not covered by these charges please contact the Clerk, via the details below, for a quotation

    For ALL Bookings contact the Hall Managment Clerk, Mrs Glenis Soanes, during normal working hours only.

    16 Meadowlands, Blundeston, Lowestoft, NR32 5AS

    Tel:  01502 730184

    email: glenisa44@gmail.com


    Minutes of Meetings

    At a meeting of the Village Hall Management Committee held on Monday January 25th 2016 there were present, Mr. Wade, Mrs. Soanes, Mrs. Shelton, Mrs.  Mayes (WI) Mrs.  Dyer and Mrs. Clark (Preschool) Mr. Hanson  (Scouts)
     Apologies  Mr Reece   
    The Minutes of the previous meeting, Monday November 23rd 2015, were approved &
    signed after the chairman wished everyone a happy new year.

    Matters arising from minutes  

    The piano has still to be replaced in the hall, this should be done in the next two weeks.

    Any other business.

    The annual wage review was discussed, and it was deferred to the next meeting.
    A cancellation charge is to be put in the conditions of hire and if a booking is cancelled then a 50% charge will be levied, or if a deposit has been taken then it will state a non refundable deposit.
    The new conditions are to be distributed to all hirers and to come into effect on February 1st 2016.
    The fire safety regulations was discussed at length, as the hall actually belongs to the Parish Council, a copy of the fire regulations are to be sent to each parish councilor and they will be discussed at length at the next parish council meeting.
    We have received a letter from Waveney District council saying that the hall is exempt from paying council tax for another year.

    Scouts bingo had asked if the rent could be reviewed but it was felt that if we reduced the rent for one then we would have
    to do it for everyone.

    Please could hirers, when using the bin outside, please push all the rubbish down as far as possible, to make room for more rubbish.
    It was reported that a toilet seat had been broken when Scouts had last been in the hall, scouts have offered to pay for the broken seat.
    It was asked if there is any known asbestos in the construction of the hall, the clerk is to look into this.

    Pre school asked if the noisy toilet could be repaired as it was scaring the young children. They also asked if they could use the committee room on fortnightly Wednesday afternoons, Art class will be asked if this is alright. Pre school will not interrupt Art class at all and will use the emergency doors.

    Pre school were also asked if they could use a water based paint as there seemed to be a lot of marks on walls, floor and radiators.

    Hirers and visitors are asked not to park on the grass verges outside the hall as at this time of year they are damaging the verges, if possible please park inside the hall gates, it also makes it safer for other road users.

    Having no further business the meeting closed at 8.20 pm. Mr. Wade thanked all who attended.

    The next meeting is March 21st  2016.


    At a meeting ofthe Village Hall Management Committee held on Monday November 23rd 2015 there were present, Mr. Wade, Mrs. Soanes, Mrs. Shelton, Mrs.  Mayes (WI) Mrs.  Dyer and Mrs. Clark (Preschool) Mr. Hanson  (Scouts)


    Apologies  Mrs Edwards (Sunshine Club)   

    The Minutes of the previous meeting, Monday September 28th 2015, were approved and signed.

    Matters arising from minutes  

    The area at the back of the stage has been repaired, during half term, and now needs painting. It was requested that nothing was stuck or pinned to the surface.

    Any other business.

    Two radiators are not working; these are to be repaired as soon as possible.
    The hall is to be decorated for Christmas on Sunday November 29th 2015, and the radiator under the window near the stage will be turned off as last year it melted part of the Christmas tree.

    The church has been given a new grand piano and they have offered their old piano to the
    village hall as it is in better condition to the one we already have, this was accepted.

    Mrs. Mayes asked if the village was thinking of getting a defribulator, as other villages had got one, she was going to look into costs etc. for the next meeting.

    Two of the fire extinguishers have had the orange tags removed; these  need to be replaced as soon as possible.

    The police have informed the committee that the three individuals that were caught for the vandalism are not being officially charged.

    Preschool asked if it would be possible to have Wi Fi in the hall so that they could use I Pads,
    the committee did not object to this, so Preschool is to get costings to have a phone line installed.

    A letter had been received from Sunshine Club stating that they were hoping to carry on using the hall every Monday, except bank holidays, for 2016.

    New no smoking signs are needed to show No E cigarettes as well as no smoking.  

     The next meeting is January 25th 2016.

     Having no further business the meeting closed at 8.15 pm. Mr. Wade thanked all who attended and wished them all a Happy Christmas.


    At a meeting of the Village Hall Management Committee held on Monday September 28th there were present, Mr Wade, Mrs Soanes,  Mrs
    Shelton, Mrs  Mayes (WI) Mrs  Dyer and Mrs Clark(pre school) Mr Hanson  (Scouts)

     Apologies  Mrs Edwards (Sunshine Club)   

    The Minutes of the previous meeting, Monday July 7th 2015,were approved &signed.

    Matters arising from minutes  

    The new artificial grass area at the back of the hall for Pre school is in place and looks very nice..

    Any other business.

     
    A christmas play was discussed but it was felt that there would not be enough support for the work needed to put on the play and people would have other committments.

    There are items left on the stage at weekends, if there is a party in the hall these will be put away . The wall at the back of the stage needs repairing – quotes to be obtained for the next meeting.

    An addition to the conditions of hire was discussed -  if a booking is cancelled, there will be a non refundable deposit paid.

    WI said it was difficult locking the gates in bad weather, but the police have requested the gates to be locked to stop vehicle access at night.

    Pre School asked if they could have non permanent notice boards in the hall to display the children's pictures, prices and designs are to be discussed at the next meeting but the committee did not object to the idea. Pre school also said that for 2017 Ofsted have requested that they can offer pupils 30 hours a week. This would not be possible as the hall is let out Monday and Wednesday afternoon on a permanent basis, this may mean that pre school have to look for another venue. They also mentioned that there were a number of very sharp knives in the cutlery drawer in the kitchen, they are to be placed in a child safe receptacle in the future.

     The next meeting is November 23rd 2015.

     Having no further business the meeting closed at 7.15 pm. Mr Wade thanked all who attended.


    Village Hall Management Committee held on Monday July 27th there
    were present, Mr Wade, Mrs Soanes,  Mrs Shelton,Mrs  Edwards (Sunshine Club) Mrs  Mayes (WI) Mrs  Dyer and Mrs Clark(pre school) Mr Hanson  (Scouts)

     Apologies  None  

    The Minutes of the previous meeting, Monday May 11th 2015,were approved and signed.

    Matters arising from minutes  

    The new Village hall sign has been put at either end of the fence.

    Any other business.
    The main topic of the meeting was taken up with the recent vandalism at the Village Hall, and the
    committee would like to thank Sunrise Installations, Total Build and Tredwell
    Developments for paying for the new CCTV cameras, for Edmundsons Electrical
    for supplying the cables and boxes and for Waveney Aerials for his time in
    installing the cameras . The cameras have been used as a further attempt to vandalise
    the village hall was made after they were installed, and the pictures are now
    with the police.

    Pre school have received  an anonymous donation of a new Wendy house .

    All the outside lights should have wire cages over them to stop them being broken – this is now being done.

    The annual audit of the books was on show for the committee to see.

    The hire charges were discussed and it was decided to put the hire charges up by 5% starting September 1st 2015 and then a further 5% to start January 1st 2016.

    Pre school asked if they could resurface some of the back outside area with Wetpour or bark effect, hopefully during the summer holidays , quotes were being obtained.

    The pegs in the corridor will also be erected in the summer holidays.

     The next meeting is September 28th 2015.

     Having no further business the meeting closed at 8.20 pm. Mr Wade thanked all who
    attended.

     

     Village Hall Management Committee held on Monday

    May 11th 2015 there were present, Mr Wade, Mrs Soanes,  Mrs Shelton,
    Mrs  Edwards (Sunshine Club) Mrs  Mayes (WI) Mrs  Dyer (pre school) Mr Hanson  (Scouts)

    Apologies  Miss Rackham  

    The Minutes of the previous meeting, Monday March 30th 2015,were approved and signed.

    Matters arising from minutes  

    The new toilet tissues had not yet been replaced as the old stock was being used first, hopefully it would be replaced during the half term break in May.
    A quote had been received for a sign for the Village hall and it was decided to have two signs at either end of the fence .

    Any other business.

     There has been a problem with the boiler and a quote has been received to repair it and also to replace it, another quote is to be obtained.

    The insurancclaim for the vandalism was discussed and as all quotes for repairs have now been received, the claim is to be sent to the insurers straight away , the total claim is for £883.29 . Cages are being placed over all security lights outside as to stop more damange being done. Security cameras were also discussed but the committee felt that they could not afford them.

    The History Society safe should be put in the committee room in the next couple of weeks and the Charity Trustees would also need a safe . This to be discussed at the next Charity Trustee meeting.

    Several villagers had asked about table tennis in the village hall, unfortunately there is nowhere to store a table tennis table. The pre school pegs have not been installed again hopefully within the next couple of weeks. Scouts have replaced the solar panel that lights the container that was vandalized.

    The committee have appointed Mr Shelton as handy man so any minor problems  can be dealt with quickly.

     The next meeting is July 27th 2015.

     Having no further business the meeting closed at 8.25 pm. Mr Wade thanked all who attended.

     
    At a meeting of the Village Hall Management Committee held on Monday  March 30th 2015 there were present, Mr Wade, Mrs Soanes, Mrs Shelton, Mrs  Edwards (Sunshine Club) Mrs  Mayes (WI) Mrs  Dyer (pre school)  Mr Hanson and Mr Beadle (Scouts)
    Apologies  Miss Rackham  

    The Minutes of the previous meeting, Monday January 26th 2015,were approved and signed.

    Matters arising from minutes  

    The wage increase for the clerk and caretaker was decided in line with government guidelines.
    The door leading to the toilets could not be hung the other way as it would make it difficult for WI to access their cupboard.
    New pegs could be installed in the corridor between the ladies toilet and the committee room door.

    Any other business.

     As there has been problems with blocked toilets it was decided to change the toilet paper to single sheets instead of the roll, hopefully stopping too much toilet paper to be put down the toilets. If this does not work then a plumber will have to look at the sewerage pipes.

    Pre school
    reported that the fridge had been defrosted. They also asked if they could set up the Easter Fayre(April 4th)  on the Friday afternoon
    (April 3rd) As no one had booked the hall for that date it was agreed.

    The colour coding of the cleaning materials were also discussed  Red for Toilets ,Green for Kitchen
    and  Blue for General use ie hall floor, a note is to be put in the cleaning cupboard which lets hirers know which colour to use.

    Scouts requested a replacement set of keys for the gates.
    WDC had given the hall a nil council tax bill for 2015/2016.

    The key to the bin enclosure is hanging in the kitchen between the fire extinguisher and the fire blanket.

    A quote is to be obtained for a sign outside the Village hall saying Blundeston Village Hall.

     The next meeting is May 11th 2015

    Having no further business the meeting closed at 8.15 pm. Mr Wade thanked all who attended.




    At a meeting of the Village Hall Management Committee held on Monday January 26th 2015 there were present,
    Mr Wade, Mrs Soanes, Mrs Shelton, Mrs G Edwards (Sunshine Club) Mrs I Mayes (WI) Miss N Rackham & Mrs N Dyer (pre school)

    Apologies  None

    The Minutes of the previous meeting, Tuesday November 25th 2014,were approved & signed.

    Matters arising from minutes  

    The size of the safe has been agreed, pre school still have to hand in the key holders list.
    The new fire extinguisher has been installed in the hall.

    Any other business.

    A note had been received from Sunshine Club saying they were not sure how much longer the club could carry on using the hall on a Monday afternoon. It was felt that the annual fees could be increased giving the club more income.

    The replacement glass in the porch is being installed during February half term as are the new stage curtains.

    The annual wage review is to be carried out but we need to be under the government guide lines for wage reviews so the clerk is looking into this for the next meeting, but if there is an increase it will be backdated to January 2015.

    WI reported that when they used the hall last it was very hot and that the thermostat had been turned to manual not left on automatic , we ask hirers not to change the heater controls. The new LED tubes are much brighter and cheaper to use and it was decided as the old tubes fail they will be replaced with LED ones.

    Pre school asked was there a carbon monoxide alarm in the kitchen , clerk to check.

    The hot water in the disabled toilet is very hot – can this be adjusted. Could the door going into the toilets be changed to opening the other way, caretaker to check. They also asked if more hooks could be put in the corridor. If the hall became available Monday or Wednesday afternoons pre school would like to hire it.

    Sunshine club reported that the kitchen floor was wet, could it please be dried off before the over 60’s go into the hall, in case of accidents.

    The taps in the kitchen are leaking badly and really need replacing , it was decided to buy “easy to use” taps , these will be replaced during half term.

    A sign outside the Village Hall was discussed and quotes will be obtained for the next meeting.

    The next meeting is March 30th 2015

    Having no further business the meeting closed at 8.40 pm. Mr Wade thanked all who attended.



    At a meeting of the Village Hall Management Committee held on Tuesday November 25th 2014 there were present, Mr Wade, Mrs Soanes, Mrs Shelton, Mrs G Edwards (Sunshine Club) Mr L Beadle (Scouts)
    Apologies Mr M Hanson, Miss N Rackham, Mrs N Dyer, and Mrs I Mayes

    The Minutes of the previous meeting, Monday September 22nd,were approved & signed.

    Matters arising from minutes

    The pictures are now on the walls but the safe has still to be purchased for History Society. Key holders list is not quite complete.

    Any other business.

    At the inspection of the fire alarms it was mentioned that fire doors should not be wedged open – this is against fire regulations. Also
    it was suggested that a powder fire extinguisher be bought for the hall. This was agreed.
    A quote had been received for new curtains for the stage, as the old ones were falling to pieces. It was agreed that another quote be
    requested but that the curtains could then be purchased.
    As one of the lights had fallen down , it was decided to replace all fittings with new ones, again a quote is to be requested and the work
    to be done ASAP.
    A letter was received from Sunshine Club stating that numbers were dwindling and they were not sure how long they would be able to carry on, the hall will be booked out every Monday afternoon until further notice but there will be no Sunshine Club on December 22nd
    and 29th 2014.
    Pre school was unable to attend but had email a list – the notice board in the hall is for their use. Some of the windows in the porch are
    smashed , the committee are obtaining a quote to replace. Concerns about the light fittings. Christmas decorations.
    COSH was also discussed, it is essential that any cleaning that is done in the hall is done using the cleaning material that the hall uses and is colour coded – Green for the kitchen, Red for the toilets and Blue for general use. Any other cleaning material used may not have
    the list of chemicals on it and would therefore be used incorrectly.
    It was also discussed that the pre school cleaner cleans before the children go in in a morning but the committee felt that it made more
    sense that the cleaner cleaned after the children had left.
    Having no further business the meeting closed at 8.05 pm. Mr Wade thanked all who attended.

    Date of next meeting is January 26th 2015.


    At a meeting of the Village Hall Management Committee held on Monday September 22nd 2014 there were present,  Mr Wade, Mrs Soanes, Mrs Shelton, Mrs G Edwards (Sunshine Club)  Miss N Rackham  Mrs N Dyer, (Pre School)) and Mrs I Mayes (W I )
    Apologies  Mr M Hanson
    The Minutes of the previous meeting, Monday July 28th 2014,were approved and signed.

    Matters arising from minutes  

    The new floors had been laid in all the toilets and looked very nice.
    Any other business.
    WDC had contacted the village hall re council tax and as for this year the hall would be classes as exempt

    The dates for meetings for 2015 was set – January 26th March 30th May 19th (Tuesday) July27th September 28th and November 23rd.
    All clubs are requested to give there dates for 2015 as soon as possible.(several already have)
    A first aid kit was then discussed and it was decided that all clubs to provide their own kit with a qualified first aider. For parties etc their will be a first aid kit available in the hall.

    Unfortunately a set of keys has been mislaid so new locks have been installed in the hall . For insurance , every key holder must fill in a form giving the main key holders name , address and contact details , these to be given out with the new keys.
    There is a new web site for the Village hall the address is www.blundeston.btck.co.uk

    This will have hire charges, minutes of meetings and contact details for the village hall.

    Pre school requested that they change the lock to their cupboard to a key coded entry system , also the wipe board opposite the door is a bit of an eye sore and they asked if this could be replaced and a new one put in its place, plus a notice board in the entrance hall for notices for parents, these were all approved.(pre school to pay for )

    Pre school will also be running Friday afternoon sessions after Christmas, to start with up until Easter to see how the take up is , then hopefully for the rest of the year.

    A letter had been received from the History society asking if a safe could be put in the village hall for items of value to the village , this was agreed it would go in the committee room. History society to liase with the caretaker as to the size of the safe.

    They also wished to donate 4 pictures that had come from Blundeston Prison to go on the walls of the Village hall, this was agreed. It will mean juggling all thepictures notice boards and dart boards but the caretaker will liase with the individual clubs about this.

    COSH was also discussed and this is being looked into.

    Date of next meeting is November 24th 2014.

     The meeting ended at 8.30pm Mr Wade thanked everyone for attending.


    At a meeting of
    the Village Hall Management Committee held on Monday July 28th 2014 there were
    present,  Mr Wade, Mrs Soanes, Mrs Shelton, Mrs G Edwards (Sunshine Club)  Mrs N Rackham  Mrs N Dyer, (Pre
    School)), Mrs I Mayes (W I )and Mr Beadle, (Scouts)

    Apologies were received
    from Mr M. Hanson, Mr J Nicholls, Mrs T Townend, Mrs F Alderton and Mrs M Wymark

    The Minutes of the previous meeting, Tuesday May 20th 2014,were approved and signed.

    Matters arising from minutes  

    According to Waveney Norse they do not do a lockable bin but the clerk is to look into this
    and report back to the next meeting.

    Any other business.

    The new hire charges were discussed and it was agreed that they would go up 10% on September
    1st 2014. The new charges will be posted on the internet.

    A quote for a new floor had been obtained but at present, it was felt that the hall could
    not afford it, this will be reviewed in further meetings.

    If pre school leave there things out overnight it will be left in the extension of the hall
    in case there are any last minute bookings. They asked if the hot water in the disabled
    toilet could be turned down as a parent had said he felt it was too hot.

    They asked if the hall is available on Friday afternoons as they wish to add an extra class
    after the summer holidays, and for 2015 they are looking at having a summer school, details later.

    Pre school cleaner was discussed as it was felt that the cleaning was being done twice they
    are to let the committee know when she is cleaning at the hall so that the caretaker does not need to also go in to clean.

    Z towels needed to be put in the dispenser in the ladies toilet (for the children) if Pre
    school have a problem obtaining them then they can be bought by the Village hall supplier.

    As there had been a couple of problems with Saturday night parties, lound music, and lots of
    mess left to be cleaned up. It has been decided that no last minute bookings will be accepted,
    and a deposit will be taken in cash of at least £100.00.

    The heating will be switched off May to September but if there is a cold spell it can be overridden.

    Mrs Edwards asked why there was no first aid box in the hall, this is because a qualified
    first aider is only allowed to administer first aid. There is an accident book in the kitchen,
    (this will be put on the conditions of hire).

    If new keys aredistributed , there will be a £10 deposit.

    The middle door is sometimes difficult to unlock, this is to be looked at.

     

    Date of next meeting is September 22nd 2014.

    __________________________________________________________________________________

     
    At a meeting of the Village Hall Management Committee held on Tuesday May 20th 2014 there were

    present,  Mr Wade, Mrs Soanes, Mrs G Edwards (Sunshine Club)  Mrs S Goddard, (Pre School)), Mrs C Goldson  (W I )and Mr Beadle, Mr Martin Mr Green and Mrs Townend (Scouts)

    Apologies were received from Mr M. Hanson, Mrs A Shelton and Mrs Mayes

    The Minutes of the previous meeting, Tuesday March 18th 2014,were approved and signed.

    Matters arising from minutes  

    The new window has been replaced by Sun-rise windows free of charge, the committee thanked Mr Blowers of Sun-rise for this.

    The new floor in all the toilets is to be replaced in August and the hall will have to close for three days.

    The fence has been erected around the bin.

    Any other business.

    Pre school asked for more pegs for the children , preferable with knobs on that did not come

    off too easily. They also asked to have a hand towel dispenser in the ladies toilet ,
    as the children are scared of the new dryers. A new fridge was
    requested for the kitchen which pre school would purchase, as the original one
    is not big enough to accommodate all the milk.

    The outside light, opposite the tennis court has been hit and is out of alignment, this is
    to be repaired and two extra outside lights are being put at the back of the hall.

    A quote for new automatic taps  has been sort as taps have been reported as being left on, this is to be monitored for the time being.

    There have been some issues with the scout group, this was discussed at length and hopefully will now be resolved as there are a lot of children from the village and surrounding areas that use the scouts/beavers at the village hall. It was suggested that a representative from Scouts attend the management meetings and Mr Beadle has offered to attend meetings in future.

    Sunshine club thanked the committee for the new tea pot, being smaller than the old one , it makes it so much easier to handle.

    Pre school asked if there was any where they could leave there small chairs over the weekend as they are left on the stage during the week, the only space left is the committee room and it was felt that there was not enough room in their to store chairs. The only solution was another container outside.

    Scouts asked if they could erect a pole outside to hang a net on.

    It was reported that while the hall was being used for a childrens party , other hirers of the hall were going into the hall to use the facilities, this is not allowed.

    Scouts and WI have both asked if they could have a set of keys for the gates.

    The meeting ended at 8.15pm Mr Wade thanked everyone for attending.

    At a meeting of the Village Hall Management Committee held on Monday

    June 27th 2016 there were present, Mr. Wade, Mrs. Soanes, Mrs. Shelton,

    Mrs.  Mayes (WI) Mrs.  Dyer and Mrs. Clark (Preschool) Mr Hanson  (Scouts)

     Apologies  Mr S Reece

    The Minutes of the previous meeting, Monday April 26th 2016, were approved &  signed .

    Matters arising  from minutes

    The piano has  been changed for one with casters on it.

    The asbestos  survey has been carried out and there is no further action to be taken.

    A hook and eye  has been put on the front door to stop it swinging in the wind.

    The problem re the chains on the doors has been resolved.

    Any other business.

    The clerk asked if a debit card could be obtained as one was needed recently.

    This was approved.

    Pre school  still have no date for moving to their new site, but they will keep the
    committee informed of any update as soon as possible.

    The outside  back of the hall is to be returned to how it was, new turf to be laid, all
    fences to be removed, except for the one around the dustbin. The gazebo, sand
    pits, sheds, containers are all to be removed. The cupboard inside the hall to
    be emptied. All paint/ felt tip on floors, walls and window sills to be removed
    as well. Plus all wall boards inside the hall.

    Price increase  was discussed; there will be an increase of 5% starting on September 1st
    2016 and to be reviewed again in January 2017.

    Having no  further business the meeting closed at 8.00 pm. Mr. Wade thanked all who  attended.

     

    The next   meeting is September 26th 2016, this to be confirmed.

     

    At a meeting of the Village Hall Management Committee held on Monday September 12th 2016

    there were present, Mr. Wade, Mrs. Soanes, Mrs. Shelton, Mrs.  Mayes (WI) Mr Beadle (Scouts) Mrs Head (Art class) and Mr Reece

    Apologies  None
    The Minutes of the previous meeting, June 27th 2016, were approved & signed .

    Matters arising  from minutes  

    The debit card has been received.

    All  organisations have been notified re the new hire charges that came into effect  on September 1st 2016.

    The cupboards  have been altered with the chairs and tables going into the old pre school  cupboard, and WI taking over the old chair cupboard. WI cupboard is now the  caretakers cupboard. Notices have been put on all doors.

    Pre school have   now vacated the village hall inside, and have said that the outside of the hall will be returned to how it used to be. All this to be done before the end of September 2016. Removing everything and replacing it with turf.

    Any other business.

    It was decided  to have the bin emptied every four weeks instead of fortnightly.

    Quotes are to  be sort for decorating the hall .

    Quotes have  been obtained for new outside lights, this was agreed.

    One of the  window catches has broken , Sunrise were asked to repair it.

    When pre school  have vacated the back of the hall, weed killer is to be put down as soon as  possible after.

    Mrs Shelton requested some shelving in the new cupboard.

    Scouts have  requested if they could use the loft area, they will board it all and provide a
    loft ladder for easy access, this is to store camping equipment over the  winter. They also asked for a sign on the fence saying

    “ The home of the First  Blundeston Scouts Group “ and also asked to have two more notice boards at the end of the hall, all this was agreed.

    The dart board   will be moved to another wall in the hall.

    Having no  further business the meeting closed at 7.05 pm. Mr. Wade thanked all who attended.

     

    The next  meeting is November 28th 2016 .

     

    At a meeting of the Village Hall Management Committee held on Monday January 23rd 2017 there were present, Mr. Wade, Mrs. Soanes, Mrs.Mayes (WI) Mr Beadle (Scouts) Mrs Head (Art class) Mrs Mouncer (Sunshine) and Mr Reece

     Apologies  Mrs Shelton Mr Green

    The Minutes of the previous meeting, November  28th 2016, were approved & signed .

    Matters arising from minutes  

    The chairman wished everyone a Happy New year.

    The inside of the hall has been decorated , and very nice it looks too.
    Gratefull thanks go to Suffolk County Council for their donation from
    Councillor Poole , from his locality budget , that paid for the decorating.

    Any other  business.

    The heating has now been repaired , this took over a week at the  beginning of January , and the committee would like to thank Suffolk County  Council , this time Councillor Jacklin for his donation towards the cost of the  repairs.

    Scouts asked when the new playground furniture was to be moved as they would like to get the new container in place as soon as possible.

    The outside fire doors could do with being repainted as they are looking  a bit tatty  This to be done when the weather gets a bit warmer.

    Sunshine club asked if the dart board was to go back on the wall, this  was a no , as it may spoil the new paint. Scouts had already asked if they can  put another two notice boards on the back wall, this was agreed.  Sunshine club also said they may disband as the numbers are dwindling  but they would give the committee as much notice as possible if this did happen.

    When the pictures were taken down for the decoration to be done it was  noticed that The Roll of Honour plaque has started to split, the clerk to look  into getting it repaired.

    A security deposit is to asked for if the hirer is not local to the  village , this would be returned if the hall was left in good order.

     This to be  implemented immediately.

    Having no further business the meeting closed at 7.55 pm.

    Mr. Wade thanked all who attended..

    The next meeting is Monday April 24th 2017.